Accounts Officer – Durban – Kwazulu Natal

/, Durban, January 2018, KwaZulu-Natal, Logistics, Manufacturing, Other, Other KZN/Accounts Officer – Durban – Kwazulu Natal

Accounts Officer – Durban – Kwazulu Natal

Accounts Officer – Durban – Kwazulu Natal

Salary: R15k CTC Per Month


Based in Pietermaritzburg/Surrounds



  • Responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations.
  • Must comply with the Financial Administration Act, Generally Accepted Accounting Principles and municipal financial by-laws, policies and procedure.



  • B Com Accounting
  • 2 – 3 years’ experience
  • Reliable transport to and from Cato Ridge/Surrounds


  1. Principal Accountabilities & Responsibilities: Perform the day to day processing of financial transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner.


Main activities

  • Receive and verify invoices and requisitions for goods and services
  • Verify that transactions comply with financial policies and procedures
  • Prepare, verify, and process invoices and coding payment documents
  • Prepare batches of invoices for data entry
  • Manage the weekly Cheque run
  • Record all cheques
  • Prepare vendor cheques for mailing
  • List all vendor cheques in the log book
  • Prepare manual cheques as and when required
  • Maintain listing of accounts receivable and payable
  • Maintain the general ledger
  • Maintain updated vendor files and file numbers
  • Maintain all accountable forms including Accommodation Warrant, Travel Warrant & LCA books
  • Monitor the use of local contract authorities (LCAs)
  • Ensure LCAs have the correct coding and approvals
  • Print and distribute monthly financial reports


  1. Complete casual payroll functions in order to ensure causal staff are paid in an accurate & timely manner


Main activities

  • Establish and maintain confidential casual employee files
  • Process TD1 forms
  • Calculate salaries and benefits
  • Verify pay amounts, hours of work, deductions, etc.
  • Verify coding and obtain signatures
  • Batch paysheets for data entry
  • Data enter of payroll information
  • Log in and distribute pay cheques
  • Prepare and remit source deductions and payroll tax


  1. Provide administrative support in order to ensure effective and efficient office operations


Main activities

  • Maintain inventory files
  • Monitor and order office supplies
  • Prepare purchase orders
  • Prepare travel and accommodation warrants and travel advances for staff
  • Distribute accommodation warrants to appropriate agencies/businesses
  • Review and verify travel claims
  • Maintain a filing system for all financial documents
  • Ensure the confidentiality and security of all financial and employee files


  1. Perform other related duties as required:


Nature of Subordinate Activities

The incumbent must maintain strict confidentiality in performing the duties of the Finance & Administration Officer. The incumbent must also demonstrate the following personal attributes:


  • Be honest and trustworthy
  • Be respectful
  • Possess cultural awareness and sensitivity
  • Be flexible
  • Demonstrate sound work ethics


Working Relationships

  • Coordinating with Purchasing Department
  • Coordinating with Administration Department
  • Coordinating with customers
  • Coordinating with Logistics Department


Apply today – Ref: JFDBN – Microsoft Word CV –

Please note – should you not hear from us within 2 weeks, please consider your application unsuccessful

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