Tender Bid Specialist

Complement Recruitment are recruiting for a tender Bid Specialist for a permanent position based in Kempton Park, Johannesburg, Gauteng. The corporate services role is focused on tender submission coordination and proposal development and reports directly to the Tender Manager.

A highly organised, commercially aware, and detail-oriented applicant who can coordinate complex tender submissions, manage compliance requirements, engage effectively with senior stakeholders and EXCO, and consistently deliver high-quality submissions within demanding deadlines.

Apply Directly for this Job by clicking here – https://bit.ly/3LkgmiK

Minimum Requirements Qualifications And Skills

• Minimum Grade 12 Certificate.
• A degree or diploma in Business Management, Business Administration, or a related field is preferred.
• Drivers License, Own transport, no criminal record
• Proficiency in Microsoft Office and SharePoint.
• Strong track record and experience in the Public / Private Sector tender space is preferred

Competencies & Behavioural Skills

• Strong organisational and time-management skills.
• Excellent attention to detail.
• Ability to manage multiple deadlines simultaneously.
• Strong written and verbal communication skills.
• Sound commercial awareness.
• Track record and confidence in working with cross-functional stakeholders and senior management.
• The ability to work independently while contributing effectively within a team.

Experience

• Minimum of 3 to 5 years’ experience in a bid support, bid coordination, or tender administration role.
• Proven experience in bid management, document preparation, compliance coordination, and tender submission.
• Demonstrated experience attending briefing sessions and supporting the full tender lifecycle.
• Strong experience in tender document profiling, debriefing, administration, and filing.
• Exposure to commercial discussions, solution development, and value proposition input will be advantageous.
• Experience working on municipal and government tenders is essential.
• Ability to engage confidently with senior management and cross-functional teams.
• Track record of contributing to successful, compliant, and commercially sound submissions.

Duties:

• Support the Bid Manager in coordinating, preparing, and submitting high-quality, compliant, and competitive tender responses.
• The successful candidate will take ownership of the bid support process from opportunity identification through to final submission, ensuring that all bid requirements are understood, tracked, and delivered within deadline.
• This role requires a highly organised professional with strong attention to detail, the ability to manage multiple stakeholders and deliverables, and the confidence to work under pressure in a deadline-driven environment.
• Play a key role in profiling RFQs, RFPs, and tender opportunities, preparing compliance documentation, coordinating inputs from internal teams, and helping shape clear and compelling submissions aligned to client requirements and our tender strategy.
• Success in this role will be measured by the timely submission of compliant bids, the quality and accuracy of bid documentation, effective administration and filing, contribution to bid win rates, and adherence to internal service levels and governance requirements.

Key Responsibilities

Bid Process Management

• Coordinate the end-to-end bid process, including planning, tracking, drafting support, review coordination, and final submission.
• Monitor timelines and ensure all internal governance, approvals, and submission milestones are achieved within deadline.
• Track and manage bid risks throughout the process and escalate concerns where necessary.
• Contribute to post-bid reviews and continuous improvement activities to strengthen future submissions.
• Provide general administrative and coordination support to the broader tender office as required.

Bid Content Management & Documentation

• Profile tender documents, analyse requirements, and compile bid compliance checklists to ensure accurate and complete responses.
• Work closely with Key Account Managers/Branches/Marketing and the Bid Manager to develop clear win strategies and compelling bid themes for each opportunity.
• Prepare and compile bid documentation that is compliant, professionally presented, and aligned to the client’s scope of work.
• Coordinate presentations, clarification responses, and any additional client-facing requirements linked to tender submissions.
• Maintain accurate records of submissions, minutes, supporting documents, and proof of submission on SharePoint and other internal repositories.

Stakeholder Management

• Attend compulsory briefing sessions where required and ensure all relevant information is incorporated into the submission strategy.
• Engage with internal stakeholders, including sales, marketing, finance and legal, to gather inputs and validate response content and pricing.

• Communicate confidently and professionally with Senior Management and EXCO.
• Facilitate meetings and discussions with key stakeholders.
• Obtain critical information and drive accountability across departments.
• Present tender requirements, risks, and progress updates in a clear and concise manner.
• Influence stakeholders and manage competing priorities within strict deadlines.
• Demonstrate professionalism, credibility, and business maturity when interacting with executive-level personnel

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Apply Directly on our Contact Form – Attach your Microsoft Word CV, and complete all the required information – www.complement.co.za/contact

Please Note: Companies may expire jobs at their own discretion. Should you not meet the minimum requirements or hear from us within 3 weeks, please consider your application unsuccessful.